Gowork.uk (our website) is provided by GoWork.COM Sp. z o.o. with its registered address at Wirażowa 124 A street, 02-145 Warsaw, (‘we’, ‘our’ or ‘us’). We are the controller of personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and for what purposes it is used.

We take your privacy very seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share any information relating to you (your personal data) in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to goods and services we offer to individuals and our wider operations in the European Economic Area (EEA).

By browsing and/or using our website, or any services offered through it, you’re consenting to our processing of your personal data in accordance with this privacy policy.

Subject to applicable law, GoWork does not collect data from minors. GoWork website is not directed at minors.

What this policy applies to

This privacy policy relates to your use of our website only.

Personal data we collect about you

The personal data we collect about you depends on the particular activities carried out through our website. We will collect and use the following personal data about you: Full name Title E-mail Postal address Telephone number Fax number Banking information Username and password * IP address You must provide this personal data to be able to open an Account or use some of the Services. We collect and use this personal data for the purposes described in the section ‘How and why we use your personal data’ below.

General rules for the processing of personal data

Personal data will be collected, stored and processed and in accordance with our established rules and applicable law. Our rules regarding the processing of personal data are as follows:

  • Personal data will be processed fairly and lawfully;
  • Personal data will be collected for specific and legally legitimate purposes and will not be processed for other purposes;
  • Personal information that we collect will be adequate, relevant and not excessive in relation to the purposes for which they were collected;
  • Personal information that we collect will be correct, and updated if necessary;
  • Personal data collected by us will not be stored as identifying data for longer than is necessary to fulfil the purposes for which they were collected.
  • Where our processes personal data for other purposes than specified in this privacy statement, we will notify you of such changes and inform you of the purposes for what it will be used and who their recipients are.

Is the provision of your personal data obligatory?

Providing your personal data is voluntary, but necessary for using some of the Services offered on our website. We are unable to provide Services without your personal data. It is mandatory for us to collect personal data for billing purposes (including storage of accounting documents such as invoices).

How your personal data is collected

We collect personal data from you: directly, via websites, mobile applications, e-mail and other interactive services. For example, registration as our customer or User, participation in promotional activities, publishing on our website or subscription to notifications. When you sign up to GoWork, we collect your data during registration in order to process your or your company's application and administer the Account. We collect information about your requests, which may include personal data, such as name and surname or your title, name of your company or organization, your contact details (e-mail address). You also have to choose a username and password during registration process. We will later collect other data as well when you use the Account. We may also collect information (from each visitor on our website) about the domain from which you visit us and the pages you access. This data is collected automatically when you use our services; and indirectly, for business purposes, which may include the provision of services to customers, the management of the Services, compliance with legal requirements and the marketing of our Services. When you visit our website, we receive information automatically about which pages you visit and which browser you use. This information is stored anonymously and allow us to improve ours services, use of our website, and to develop statistical information. In addition, we may use cookies for a purpose optimizing the services it provides to you, as described in the Cookies section below. We also collect personal data about you from public sources, including but not limited to others from public websites and databases, government sources and the media. In addition to using identifiable personal information for business purposes, we may also use personal data anonymized for statistical purposes. We may use your personal data to generate non-identifiable information of for statistical or summary purposes and we can use this information later (if it does not allow for identification of any person). Before processing personal data in accordance with applicable law, we obtain authorization from the relevant data protection supervisory authority. We may obtain personal information from third parties, including other GoWork companies that have obtained or collected information about you and have the right to transfer such personal data. We may enter into agreements with third parties that provide information to companies for the purpose of verifying or obtaining certain information about you. We may also use personal data received from third parties in accordance with terms agreed between GoWork and these third parties. We can also obtain your personal data from CCTV located in the offices of GoWork companies. Such video recordings will be stored for a maximum of 30 days.

How and why we use your personal data

Under data protection law, we can only use your personal data if we have a proper reason, eg:

  • where you have given consent
  • to comply with our legal and regulatory obligations
  • for the performance of a contract with you or to take steps at your request before entering into a contract, or
  • for our legitimate interests or those of a third party

A legitimate interest is when we have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own. You can obtain details of this assessment by contacting us (see ‘How to contact us’ below).

The table below explains what we use your personal data for and why.

What we use your personal data for Our reasons
Create and manage your account with us For our legitimate interests, i.e. to be as efficient as we can so we can deliver the best service to you at the best price and to perform our contract with you or to take steps at your request before entering into a contract
Providing services to you To perform our contract with you or to take steps at your request before entering into a contract
Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us To comply with our legal and regulatory obligations
To enforce legal rights or defend or undertake legal proceedings Depending on the circumstances:

—to comply with our legal and regulatory obligations

—in other cases, for our legitimate interests, ie to protect our business, interests and rights

Customise our website and its content to your particular preferences based on a record of your selected preferences or on your use of our website Depending on the circumstances:

your consent as gathered by the separate cookies tool on our websitesee Cookies below

—where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price

If you have provided such a consent you may withdraw it at any time by changing the setting on the cookies tool (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)

Retaining and evaluating information on your recent visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive or to check our website is working as intended Depending on the circumstances:

—your consent as gathered by the separate cookies tool on our website —see ‘Cookies below

—where we are not required to obtain your consent and do not do so, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price

If you have provided such a consent you may withdraw it at any time by changing the setting on the cookies tool (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)

Communications with you not related to marketing, including about changes to our terms or policies or changes to the services or other important notices Depending on the circumstances:

—to comply with our legal and regulatory obligations

—in other cases, for our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price

Protecting the security of systems and data used to provide the services To comply with our legal and regulatory obligations

We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, ie to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us

Statistical analysis to help us understand our customer base For our legitimate interests, ie to be as efficient as we can so we can deliver the best service to you at the best price
Updating and enhancing customer records Depending on the circumstances:

—to perform our contract with you or to take steps at your request before entering into a contract

—to comply with our legal and regulatory obligations

—where neither of the above apply, for our legitimate interests, eg making sure that we can keep in touch with our customers about existing orders and new products

Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, eg to record and demonstrate evidence of your consents where relevant To comply with our legal and regulatory obligations
Marketing our services to existing and former customers For our legitimate interests, ie to promote our business to existing and former customers
To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency

In such cases information will be anonymised where possible and only shared where necessary

Depending on the circumstances:

—to comply with our legal and regulatory obligations

—in other cases, for our legitimate interests, ie to protect, realise or grow the value in our business and assets

How and why we use your personal data — sharing

We routinely share personal data with agents, consultants, marketing providers and other service providers, including other GoWork companies, who may receive or access your information, including personal data and usage information in connection with the work they perform on our behalf. Our partners may participate in the processing of Personal Data to a limited extend, in particular entities that technically help to run our website efficiently (e.g. they support us in sending e-mails, and in the case of advertising activities - also in marketing campaigns).We may also share information about you when it is necessary to: follow the legal process; respond to requests from regulators or other authorities; enforce our contractual rights; protect our operations, rights, privacy, security or assets, as well as yours and third parties; allow us to use available remedies or limiting the damage that we may incur; and follow our business internal procedures. For example, to process your orders, meet your requests, provide customer service and improve our products. If you give your consent, we will share such information with our subsidiaries, affiliates, business partners and others associates. For example, within GoWork’s group of companies to improve GoWork’s services or with third parties in connection with negotiations regarding reorganization, mergers, sale, joint venture, transfer, assignment or other disposal of all or part of our business, assets (including in the event of bankruptcy or similar procedure). Where we use service providers, disclosure of personal data to these providers is necessary, for example, to provide you with our Services. We ensures that such providers protect personal data in accordance with this statement of privacy policy and in accordance with applicable law on data protection. These service providers may be based in countries other than your country where you live and may therefore be prohibited from using your personal data for purposes other than providing support. If the service provider based in a country other than your country of residence, we will provide you with the appropriate security measures to achieve legal and secure transmission of your personal data. We or the third parties mentioned above occasionally also share personal data with: our and their external auditors, eg in relation to the audit of our or their accounts, in which case the recipient of the information will be bound by confidentiality obligations our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations other parties that have or may acquire control or ownership of our business (and our or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency—usually, information will be anonymised but this may not always be possible. The recipient of any of your personal data will be bound by confidentiality obligations

Who we share your personal data with—further information

If you would like more information about who we share our data with and why, please contact us (see ‘How to contact us’ below).

How long your personal data will be kept

We will not keep your personal data for longer than we need it for the purpose for which it is used, unless a longer storage period is required or permitted by law or necessary to comply with legal obligations.

Transferring your personal data out of the UK [and EEA]

The EEA, UK and other countries outside the EEA and the UK have differing data protection laws, some of which may provide lower levels of protection of privacy. It is sometimes necessary for us to transfer your personal data to countries outside the UK and EEA. In those cases we will comply with applicable UK and EEA laws designed to ensure the privacy of your personal data. We will transfer your personal data to: our service providers located outside the UK in Poland. Under data protection laws, we can only transfer your personal data to a country outside the UK/EEA where: in the case of transfers subject to UK data protection law, the UK government has decided the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy regulation’) further to Article 45 of the UK GDPR. A list of countries the UK currently has adequacy regulations in relation to is available here. in the case of transfers subject to EEA data protection laws, the European Commission has decided that the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy decision’) further to Article 45 of the EU GDPR. A list of countries the European Commission has currently made adequacy decisions in relation to is available here. there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you, or * a specific exception applies under relevant data protection law Where we transfer your personal data outside the UK we do so on the basis of an adequacy regulation or (where this is not available) legally-approved standard data protection clauses recognised or issued further to Article 46(2) of the UK GDPR. In the event we cannot or choose not to continue to rely on either of those mechanisms at any time we will not transfer your personal data outside the UK unless we can do so on the basis of an alternative mechanism or exception provided by UK data protection law and reflected in an update to this policy. Where we transfer your personal data outside the EEA we do so on the basis of an adequacy decision or (where this is not available) legally-approved standard data protection clauses issued further to Article 46(2) of the EU GDPR. In the event we cannot or choose not to continue to rely on either of those mechanisms at any time we will not transfer your personal data outside the EEA unless we can do so on the basis of an alternative mechanism or exception provided by applicable data protection law and reflected in an update to this policy. Any changes to the destinations to which we send personal data or in the transfer mechanisms we rely on to transfer personal data internationally will be notified to you in accordance with the section on ‘Changes to this privacy policy’ below.

Transferring your personal data out of the UK—in more detail

More details about the countries outside the UK to which your personal data is transferred are set out in the table below.

Recipient country Recipient Processing operation (use) by recipient Lawful safeguard
Poland GoWork.COM Sp. z o.o. Wirażowa 124 A street, 02-145 Warsaw
KRS 0000907124

 

Web and data hosting services, access to paid and unpaid services offered by the website www.gowork.uk Adequacy regulation further to paragraph 5(1)(a) of Part 3 of Schedule 21 to the Data Protection Act 2018

Transferring your personal data out of the UK and EEA — further information

If you would like further information about data transferred outside the UK/EEA, please contact us our Data Protection Officer (see ‘How to contact us’ below).

Cookies

We reserve the right to use on Users’ devices "cookies" to facilitate the navigation and proper operation of our website. A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us to recognise you and your device and store some information about your preferences or past actions.

Cookies can also include the identification data of the end devices that will only be used for statistical and security purposes. Cookies do not contain any information related to personal data. If you do not want to accept any cookies, you may be able to change your browser settings so that cookies (including those which are essential to the services requested) are not accepted. If you do this, please be aware that you may lose some of the functionality of the Services or our website. In addition, there are some essential cookies that cannot be turned off.

This cookie policy supplements the Privacy policy. We use cookies, web beacons, and other similar technologies to (i) remember data logging information, (ii) improve the comfort of use, (iii) collect statistics for optimizing website functionality and (iv) deliver content tailored to yours interests.

For further information about cookies and how to disable them please go to the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.

Name of cookie Type of cookie Duration Description
PHPSESSID session ~ Stores the session ID. Allows you to work with the application. It is necessary in order to: check that the visitor is not an automatic script; communice with the server; storing information about being logged in to the website.
_ga permanent 24 months Cookie used by Google Analytics – in order to collect aggregated statistical data about website users
_gat permanent 10 minutes -//-
_gid permanent 24 hours -//-
G_AUTHUSER_H session ~ -//-
rc::a necessary permanent Recaptcha.net
rc::c necessary End of the session -//-
__cfduid necessary permanent Cloudfare
YSC third-party Session ID de cliente de Google Analytics
VISITOR_INFO1_LIVE third-party 179 days -//-
yt.innertube:::nextld third-party undefined -//-
yt.innertube::requests third-party undefined -//-
ads/ga-audiences third-party undefined This Cookie is used by Google AdWords to re-engage visitors that are likely to convert to customers based on the visitor's online behaviour across websites. By accepting its use, you consent to the tracking of your activity on third-party websites, as well as the profiling of information obtained in this way in order to optimize the commercial offer, including the display of personalized advertisements. 

Cookies placed on the User's end device may also be used by our website operator, advertisers and partners. Some cookies are generated based on activities performed by the User in order to provide information about the fact that this activity was performed. Our partners may place cookies in our domain for the purposes of collecting aggregated or statistical data about our website’s Users.

We reserve the right to provide cookies generated for business partners collecting recurring information about our website’s traffic and the purpose of downloading statistics about visits to various subpages of gowork.uk, such as opinions about employers.

Your Choice

You can decline all cookies (except the essential ones) if you prefer not to receive them and your computer warns you when cookies are used. You can delete cookies that are already in place on your computer and you can set your browser to prevent them from being placed. Please note that the settings on your computer to decline a cookie may limit the functionality of the Website and may prevent you from accessing certain functions of the Website’s. You have to adjust browser settings to disable cookies or receive warning each time cookies are used. You can adjust your browser settings to delete some cookies. Please visit your browser's "help" section for details how to manage your cookie settings:

  1. Cookie settings in Internet Explorer;
  2. Cookie settings in Firefox;
  3. Cookie settings in Chrome; and
  4. Cookie settings in Safari

Most browsers accept cookies by default. Now you can decide to block these cookies or ask your browser to notify you every time a site tries to install a cookie on your device. Please use your computer's help menu to adjust cookies to your preferences.

How to configure privacy settings on smartphone / tablet?

You can decide to change the privacy settings of your smartphone / tablet. To configure the confidentiality parameters please follow the instructions:

Social media functions

We offer social media features that make it possible to share information and interact with GoWork on different networks. Using these features may result in the collection of or sharing information about you. We encourage you to read the privacy policy and media site settings of these networks to make sure that you understand what information these websites may collect, use and share. You can turn off these features at any time.

Keeping your personal data secure

We strive to comply with legal requirements and use reasonable measures to prevent loss, theft, abuse, unauthorized access, disclosure, modification and destruction of the information we hold about you. We will notify you if it becomes aware of a security breach concerning your personal data (in accordance with applicable law) stored by us or in our name. You expressly consent to receive notifications by email in the event of such a security breach, except in cases prohibited by applicable law.

Your rights

You generally have the following rights, which you can usually exercise free of charge:

Access to a copy of your personal data The right to be provided with a copy of your personal data
Correction (also known as rectification) The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten) The right to require us to delete your personal data—in certain situations
Restriction of use The right to require us to restrict use of your personal data in certain circumstances, eg if you contest the accuracy of the data
Data portability The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations
To object to use The right to object:

—at any time to your personal data being used for direct marketing (including profiling)

—in certain other situations to our continued use of your personal data, eg where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claim

Not to be subject to decisions without human involvement The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you

We do not make any such decisions based on data collected by our website

The right to withdraw consents If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time

Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn

For further information on each of those rights, including the circumstances in which they do and do not apply, please contact us (see ‘How to contact us’ below). You may also find it helpful to refer to the guidance from the UK’s Information Commissioner on your rights under the UK GDPR.

If you would like to exercise any of those rights, please email, call or write to us—see below: ‘How to contact us’. When contacting us please:

  • provide enough information to identify yourself (your full name, address and customer or matter reference number) and any additional identity information we may reasonably request from you, and
  • let us know which right(s) you want to exercise and the information to which your request relates

Compatibility

We will use a self-assessment system to verify compliance with this privacy statement by checking periodically that it is correct and complete with regard to the information to which it relates. If you believe that your personal data has been processed or disclosed with in violation of this privacy statement, email, call or write to us—see below: ‘How to contact us

How to complain

Please contact us if you have any queries or concerns about our use of your personal data (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.

You also have the right to lodge a complaint with:

  • the Information Commissioner in the UK; and
  • our lead supervisory authority in the EEA, which is https://uodo.gov.pl/.

The UK’s Information Commissioner may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

Changes to this privacy policy

We may supplement this privacy statement with additional information regarding the specific interaction you have with us. We may amend this privacy statement from time to time in the future in our sole discretion to reflect changes to our business practices. If we change this privacy statement policy, we will notify you by posting an updated version on the website 30 days prior to its effective date, unless a change is made reasonable. Any such notification will contain a notice that changes to this privacy statement will enter into force if you do not object to them within 30 days.

How to contact us

You can contact us and/or our Data Protection Officer by post, email or telephone if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.

Our contact details are shown below:

Our contact details Data Protection Officer’s contact details
GoWork.COM Sp. z o.o. 

ul. Wirażowa 124 A

02-145 Warsaw

[email protected]

Mr. Sebastian Zasada

[email protected]